COM – Intramural Grant Program

College of Medicine Intramural Grant Program

 General Conditions of Eligibility 
Awards are made only to full-time faculty members (including VA appointments) of the College of Medicine who are at the rank of instructor or above. Fellows, postdocs, and individuals in temporary positions are not eligible. Individuals at the level of instructor require a letter from the department Chairperson confirming that the individual is not in a temporary position and that the department intends to develop the individual as a faculty member. Recipients may hold only one College of Medicine intramural Grant at a time. Individual programs have additional eligibility requirements that are described below. Eligible faculty members may submit only one application per deadline on which they are Principal Investigator.


I. Pilot Study:
Description: The College of Medicine has established a Pilot Study grant program designed to assist and encourage new and existing faculty to develop research programs that can successfully compete for outside funding. The major objective of the Pilot Study program is to provide seed money to initiate a project and acquire the necessary preliminary data for submission of a major extramural grant application to a federal agency or national foundation. Collaborative efforts are encouraged such that investigators may apply for individual awards and the resources from these awards pooled to support new, joint research efforts. In this case, the unique contributions of each applicant to the collaboration must be made clear and the requirement for more than one grant to support the effort justified. Collaborative applications should be explicitly identified in the abstract. Collaborative applications with substantially identical research plans will not be reviewed. Maximum awards are limited to $25,000.

Eligibility and Additional Requirements: Subject to the restrictions given above, all full-time faculty members of the College of Medicine are eligible for Pilot Study grants. However, because the purpose of the program is to provide seed money to establish new projects capable of acquiring external support, it is expected that applications from new faculty will receive higher priority than those from established faculty. However, established faculty who intend to initiate a new program, individually or collaboratively, and who have been productive in the past in obtaining extramural funding, are encouraged to apply. Such priority will be at the discretion of the Research Council.

II. Bridging/Interim Funding
Description: The pursuit of extramural funding is highly competitive, and it is sometime unavoidable that a research program will experience a lapse in extramural support. Proposal resubmissions are often necessary which require response to reviewers’ comments and possibly acquisition of additional supporting data. A lapse in funding can severely affect the productivity of a research program and its long term viability, since experienced technicians may lose salary support during this period. The purpose of the Bridging/Interim Funding program is to minimize the adverse effects of this lapse by providing productive scientists with temporary funding. Support for PI salaries, graduate student salaries and travel may not be requested. Key research assistant/associates salaries are allowed, as well as supplies to conduct the research.

Eligibility and Additional Requirements: Awards are made only to full-time faculty members, as described above, of the College of Medicine with programs funded by a major federal agency or private foundation. Extramural funding must have expired less than 12 months from the submission date, but applications can be submitted before the expiration of prior funding, although not before an investigator has learned that a renewal will not be funded. The program is not applicable to investigators who received a 1-year grant from an extramural agency. Funding priorities for this program will reflect past success of the specific research program and the likelihood of continued funding. Thus, programs that have been repeatedly successful in renewing funding in the past, or that appear likely to be funded based on the current agency review, will receive high priority. The maximum award amount is limited to $45,000 and additional application requirements of this program are described below.

III. Hornick Endowment for Research into Stroke and Related Disorders 
Description: This program is designed to promote research into the causes, prevention, and treatment of stroke and related disorders. Hornick funds can be used to: 1) initiate research into new areas that currently are not funded extramurally: 2) support student research under the supervision of an established investigator; or 3) increase productivity in a currently funded program that has a high potential for scientific or medical impact.

Eligibility and Additional Requirements: Eligibility is as described above for College of Medicine Intramural Programs. The Research Plan (see below), in addition to the requirements outlined above, should clearly describe how the project relates to stroke or related disorders. Proposals will be judged by the general criteria given above for Pilot Studies and the probability of making a significant contribution to research, treatment, or prevention of stroke and related disorders. Typically only one award will be made per year from the Hornick Endowment. High quality proposals submitted to, but not funded by, the Hornick Endowment will automatically be considered for Pilot Study funding. Maximum awards are limited to $50,000 per year for up to 2 years.

IV. Equipment 
Description: The College of Medicine recognizes that state-of-the-art instrumentation is essential for conducting modern biomedical research capable of attracting extramural funding. Such instrumentation is increasingly expensive and difficult to acquire through normal extramural grant mechanisms. The purpose of this program is to provide a mechanism for researchers in the College of Medicine to obtain relatively small pieces of research equipment for shared use. Maximum award amount is limited to $30,000.

Eligibility and Additional Requirements: Applications will be accepted from groups of two or more full-time faculty members, as directed above, in the College of Medicine. One member should be designated Principal Investigator. Two possible situations are envisaged. In the first, a group of investigator’s requests funds to totally cover the cost of a shared piece of equipment. In the second, an investigator is submitting an extramural proposal requesting partial funding for purchase of a piece of research equipment. This investigator would recruit additional investigators for an intramural Equipment proposal to cover the additional funds necessary. Priority will be given to proposals that provide the greatest benefit to the largest number of researchers and that present a viable plan for shared equipment use and for maintenance.

V. Sturgis Grants for Diabetes Research
Description: This grant program, funded by the Sturgis Foundation, provides short-term funding for research on diabetes or the complications of diabetes. The maximum award amount is $25,000.

Eligibility and Additional Requirements: Applications are generally due in early January with projects beginning in February and ending by October. The project proposal must clearly explain how the project relates to diabetes or the complications of diabetes and must be feasible for completion in an 8-month period. Project findings will be reported to the College of Medicine in early October.


Submission and Evaluation:

  • For Pilot, Equipment, or Bridging funds, deadlines for receipt of a completed applicationin the Office of the Executive Associate Dean for Research are the close of business on October 1 or April 1 of each year (or the next business day if these dates fall on a Saturday, Sunday or holiday).
  • All intramural proposals submitted for a single deadline will be considered together. Proposals will be evaluated and ranked on the basis of scientific merit, potential for generation of extramural funding, and need, as well as the stated goals of the specific program. The results of the review process will be communicated to the applicant by letter from the College of Medicine Research Council Chairman, usually within 4 to 6 weeks of submission.
  • Proposals for Bridging/Interim Funding may be submitted at any time. Applicants for Interim Funding are advised that a proposal should be submitted at least three weeks in advance of the Research Council meeting (call 526-5840 for this information) at which the application will be considered. Every proposal for interim/bridging funding must include a letter of support from the applicants department chair or division chief indicating their support for the applicant as well as a financial commitment of at least 1/3 of the requested amount from departmental/division funds. Proposals without a letter indicating departmental support will not be considered.
  • Upon receipt, all applications will be referred to the College of Medicine Research Council for evaluation.
  • A signed original plus three (3) copies should be submitted to the office of the Executive Associate Dean for Research (address below). Applications should be prepared carefully and completely. Incomplete applications or those which do not follow the required format will be returned without consideration.
  • Photocopies of extramural grant applications will not be accepted as intramural applications.
  • For more information, contact the office of the Executive Associate Dean Research at 526-5840.

Please mail completed Pilot Study, Hornick, Bridging/Interim and Equipment Grants to the following address: 

Dr. Charlotte Hobbs, Executive Associate Dean for Research

ATTN: Intramural Grants Program

4301 W. Markham St., Slot #791

Little Rock, AR 72205-7199

Award Periods: The award period for all intramural grants is one year. If any funds are remaining at the end of that period, a single six month extension may be requested by submitting a justification in writing to the Office of the Executive Associate Dean of Research. If an awardee receives significant funding from an extramural source for the research proposed in the intramural funding application, the unspent funds shall be returned to the College of Medicine.

Final Reports: In order to evaluate the effectiveness of its intramural programs, the Research Council requires that all intramural grant recipients submit a Final Report. This Final Report is due three months after the end of the award period, unless a no-cost extension has been granted. No applicant shall be eligible for further intramural awards without submission of a Final Report. After the conclusion of the award, the Executive Associate Dean for Research will request a list of pertinent publications and grant applications from the Awardee.