Newsletter | UAMS Graduate Medical Education

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November 2020

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Dear GME Colleagues,

This is one of my favorite times of the year. From the beautiful fall colors illuminated by the golden autumn sun and the gentleness of leaves falling, to the crisp clean air and the cooler days, November kicks off a season of gratitude. For me, it is a reminder of and a time to reflect upon the year’s events and express gratitude for all that I have been given.

The word gratitude, derived from the Latin word gratia, means grace, graciousness, or gratefulness. In many ways, gratitude embodies all of these meanings. Gratitude is a thankful appreciation for what one receives or is given, whether tangible or intangible. With gratitude, we acknowledge the goodness in our lives and recognize that the source of that goodness lies, at least, partially outside of ourselves.

In these very uncertain and extraordinary times, I think we can all agree that now, more than ever, it is important that we continue to acknowledge and celebrate the good in our lives. I invite you to participate in two new ways to say thank you and/or share your gratitude.

Located on our COM GME website, you will find a virtual Gratitude Wall. Residents/fellows, program coordinators, program directors, faculty and staff are encouraged to contribute photos, quotes, words of encouragement and acknowledgements of those things for which we are so very grateful. Additionally the COM now has a virtual tool that allows individuals to recognize the contributions of our teaching faculty. You can submit your outstanding GME teaching nominations online by clicking here.

As we engage in this second quarter of the academic year, I am immensely grateful to each of you. In the spirit of the season, thanks-(for)-giving your time, talents and treasure to this GME community. I hope that you, too, will take a moment to reflect or say “thanks-(for)-giving” to all those who impact you every day—your colleagues, your families, your patients—those who have helped mold you into who you are and inspire you to continue the work of this community.

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Important Dates

Nov. 3: PCO Meeting

Nov. 4: GMEC meeting

Nov. 11: Veteran’s Day – Holiday

Nov. 19: EASE

Dec. 1: AHME Webinar

Dec. 7: Resident Council Meeting

Jan. 4: Change of Service

Jan. 6: GMEC meeting

Jan. 21: EASE

In This Issue

COM GME Website and Recruitment Videos
Pathway to Program Excellence Initiative
ACGME Updates
Program Director News
A Year in the Life of a Program
Program Coordinator News
Housestaff News
Implicit Bias Resources
Research and Scholarly Activity Guide

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COM GME Welcomes Dr. Harrington as Assistant DIO

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Dr. Sarah Beth Harrington joined the COM GME team in October 2020 as the Assistant Designated Institutional Official (DIO). With a wealth of GME knowledge from her time as Program Director for the UAMS COM Hospice and Palliative Medicine fellowship program from 2009 to 2019, Dr. Harrington will be working to develop an institutional process for remediation for COM programs and will serve the contact on remediation issues for programs and learners. In addition to her time as a Program Director, Dr. Harrington recently served as the Assistant DIO for Clinical Affairs for the Baptist Health-UAMS Medical Education Program and brings with her the expertise developed in support of programs in the initial accreditation phase of the ACGME process. We are delighted to have Dr. Harrington as part of the COM GME Team!

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Celebrating 40 Years of Service

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Please join us in recognizing three special members of our GME Community for their 40 years of dedication and service to UAMS: Dwana McKay, Assistant Dean for Housestaff; Wyvonne Ora, Program Coordinator for UAMS NWA IM residency program; and, Robert Bradsher, MD, Assistant Program Director for Infectious Disease! We appreciate your contributions to GME!

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Dwana McKay

Assistant Dean for Housestaff

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Wyvonne Ora

Program Coordinator, NWA IM

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Robert Bradsher, MD

Infectious Disease

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Additional congratulations to others in our GME community that have reached service milestones this year! We appreciate all that you do for UAMS, your colleagues and our patients

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COM GME Launches New Website and Recruitment Videos

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Be sure and link to our new COM GME website: https://medicine.uams.edu/gme/

Click on the photos below to connect to our new recruitment videos! Thank you to all who participated in the development of these resources!

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Pathway to Program Excellence Initiative

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Kicking off the GME Pathway to Program Excellence Initiative, COM GME hosted Dr. Jeanette Guerassio as presenter and trainer for both a presentation and hands-on workshops focusing on support for programs and struggling learners. Over 100 Program Directors and Program Coordinators from COM GME, REP GME and Baptist Health-UAMS GME participated!

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Recordings and slides from Dr. Guerrasio’s EASE presentation and workshop sessions can be accessed on the UAMS COM Office of Graduate Medical Education SharePoint site.

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Mark your calendars for the next Pathway to Program Excellence Initiative presentation!

Dr. Laura Edgar, VP of Milestones at ACGME, will be presenting an update on Milestones 2.0 and the benefits of milestones for assessment at the February EASE meeting, held on February 18, 2021, 4:30—5:30 p.m.

Be on the lookout for more details and a zoom link!

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ACGME Updates

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New Email Address for General Accreditation Questions

The ACGME has created a new email address for members of the GME community who need to ask questions that apply generally, as opposed to specific questions about institutional accreditation or the accreditation of a particular specialty or subspecialty.

Send direct general questions to: accreditation@acgme.org.

To contact staff about institutional accreditation, email irc@acgme.org.

For contact information by specialty, visit the Specialties page and select the appropriate specialty.

Milestones Assessment Resources Available

The ACGME has created two new evidence-based tools to help assess resident and fellow clinical performance in a variety of clinical settings.

Direct Observation of Clinical Care (DOCC) App is a tool for faculty members and other evaluators to do on-the-spot or scheduled direct observation assessments of residents and fellows performing five clinical activities in which they are expected to achieve competence: performing a history and physical exam; effective clinical reasoning; informed decision making; breaking bad news; and safe hand-offs. The DOCC app is designed as an open-access tool that Sponsoring Institutions and programs can implement locally through integration with a program’s database, as well as download from the App Store for iPhone and GooglePlay for Android.

Teamwork Effectiveness Assessment Module (TEAM) is a vehicle for collecting multisource feedback on residents’ and fellows’ professionalism, interpersonal and communication skills, and competence in interprofessional teamwork and aspects of systems-based practice. Originally developed by the American Board of Internal Medicine, the ACGME has adapted its use for individual residents/fellows to gather and interpret feedback from the interprofessional patient care teams with which they work. Data entered into TEAM is kept secure and confidential, and is accessible only to individual residents, fellows, faculty members, and program users. None of the information entered is used for accreditation purposes.

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Registration is open! Click here for Conference schedule and registration.

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Program Director News

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Welcome to our newest Program Directors!

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Srikanth Vallurupalli, MD

IM Cardiology Fellowship

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Roopa Ram, MD

Radiology

January 2021

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Resources

MedEdPORTAL, the open-access journal of the AAMC, has created a collection of resources to provide educators with practice-based, peer-reviewed content to teach anti-racist knowledge and clinical skills and elevate the educational scholarship of anti-racist curricula. The new resources will support a community of collaborators dedicated to the elimination of racism in medical education. Click here to access these resources.

The Medical Education Research Scholarship and Evaluation (MESRE) Section of the GEA developed a special COVID-19 edition annotated bibliography. Journals listed in the bibliography either have special calls for articles or are accepting COVID-19 related pieces and highlighting them on specially curated pages. Click here to access the bibliography.

Academic Medicine is providing a collection of free-to-read articles that were curated with the intent to help readers engage in necessary conversations about race and to inform strategies to eliminate structural racism in their institutions. Click here to learn more.

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Upcoming EASE Meeting Topics

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November 19

Culture of Safety: Data, Quality Metrics and Benchmarks

Troy Schmit, Chief Quality Officer, UAMS

December

No EASE

January 21

Building Effective Programs Together

Paul Phillips, MD and Shelli Madison (Ophthalmology)

February 18

Milestones 2.0

Laura Edgar, EdD, VP of Milestones, ACGME

EASE meetings hosted via Zoom starting at 4:30 p.m.

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A Year in the Life of a Program: November – January

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November

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NRMP

Deadline for registration at the end of month

Recruitment Season

Interview applicants

CCC Meetings

Held in November/December

Milestone Evaluations Open; Deadline for reporting Jan.14, 2021

UAMS Budget Cycle

Deadline may vary

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December

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Recruitment Season

Interview applicants

Send thank you letters/emails to interviewees

Final GME Track deadline (Dec. 18, 2020)

CCC Meetings

Held in November/December

Milestone Evaluations Open; Deadline for reporting Jan.14, 2021

Semi-annual meetings with residents/fellows

Held in December/January

Review of milestones and other evaluations

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January

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Change of Service Date

2020-21: January 4; date varies by year

Recruitment Season

Interview applicants

Send thank you letters/emails to interviewees

Schedule rank list meetings with residents/faculty

NRMP Schedule

NRMP quota change deadline at the end of the month (Jan. 31, 2021)

NRMP rank order list opens in the middle of the month (Feb. 1, 2021)

ACGME

Milestone Evaluations Deadline: Jan.14, 2021

Semi-annual meetings with residents/fellows

Held in December/January

Review of milestones and other evaluations

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Program Coordinator News

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Welcome new UAMS COM Program Coordinators

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Amy Widner

Clinical Informatics

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Marcella Johnson

Emergency Medicine

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Coordinator Timelines Available

The ACGME’s Coordinator Advisory Group developed three timelines that summarize the types of tasks, events and deadlines coordinators manage in a typical academic year.The three customizable versions (for residency, fellowship and institutional coordinators) can be found on the Additional Resources page under the Program Directors and Coordinators tab on the ACGME website.

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Caring for the Coordinator Webinar

Tuesday, December 1

12:00-1:00 p.m.

This webinar focuses on the well-being of coordinators particularly through COVID-19 pandemic. Join us for this important session.

Be on the lookout for the Zoom link!

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Representatives for National Diversity, Equity and Inclusion Committee

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Soumya Thummma, MD

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Congratulations to two UAMS Endocrinology Fellows, Motahari Hooman, MD and Soumya Thumma, MD, that were selected to serve on the Diversity, Equity and Inclusion Committee for the national Association of Pro-gram Directors in Endocrinology, Diabetes, and Metabolism. Additionally Dr. Hooman and Dr. Thumma were also selected to serve national committees of the American Thyroid Association (ATA) as part of a highly competitive process. Dr. Motahari Hooman will serve on the ATA’s Internet and Social Media Communications Committee. Dr. Soumya Thumma will serve on the ATA’s Trainee and Career Advancement Committee.

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Motahari Hooman, MD

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Housestaff Corner

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Resident Association announces 2020-2021 Officers and Committee Chairs

2020-2021 Resident Association Meeting Dates

December 7, 2020

February 1, 2021

April 5, 2021

June 7, 2021

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Abbi Richison, MD

Co-Chair

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Nikhil Kamath, MD

Co-Chair

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Renee Tolly, MD Secretary

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Erin Creighton, MD

Treasurer

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Jose Lopez Castellanos, MD

Wellness Cmte. Co-Chair

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Zachary Tilley, MD

Wellness Cmte. Co-Chair

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Wellness committee: To improve and facilitate resident wellness. To promote a healthy work-life balance; provide physical, psychological, social and professional wellness education and maintain a peer support and advocacy network for residents.

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Special projects committee: To plan, organize and execute short term projects.This group has a passion for initiatives that reflect the interests and needs of our diverse resident body. Current projects include updating resident call rooms and implementing a service project.

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Erin Bider, MD

Special Projects Cmte.Co-Chair

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Annsley Garner, MD

Special Projects Cmte.Co-Chair

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Barrett Burger, MD

Social Cmte.

Co-Chair

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Arushi Devgan, MD

Social Cmte.

Co-Chair

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Social committee: To develop a Resident Support Network which can sponsor events such as adult and family socials, intramurals, and book clubs, which promote further relationships between the different programs. Through this committee we hope to expand support groups for not only residents but also their family member

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IT committee: To maintain and update the Resident Council website so residents can be aware of projects the council is working on and find relevant information pertaining to resident life. Another exciting initiative this committee is to re-implement VA access at UAMS to residents who cover both hospital services.

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Thomas Nienaber, MD

IT Cmte. Chair

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Tips for Mitigating Implicit Bias in the Virtual Interview Space

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Some of the most common types of unconscious bias in business hiring are also common in residency interviews:

Education bias: “He went to a top-rated medical school; he must be smart.”
Enthusiasm bias: “She’s so excited about being in the OR. She will hit the ground running.”
“Like me”bias: “I see a lot of myself in her. She must be amazing.”

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Some of the specific tips highlighted include:

Using program-level practices that support equity and inclusion.
Using standardized interview questions and assessments.The best evidence for meaningfully reducing bias in interviews recommends using structured interview questions paired with behaviorally anchored rating scales.
Using pre-selected questions asked of all applicants that are job-related and reveal whether the applicant’s and program’s goals and needs align.
Using pre-defined rating scales with clear criteria, multiple trained interviewers, and formulas to create interview scores
Recognizing the limitations of virtual interviews.Speaking slowly and clearly. Know there may be delays in the audio that can result in longer time for the candidate to respond to questions.

Information pulled from the article, New Dog, Old Tricks: Tips on Mitigating Implicit Bias in the Virtual Interview Space.

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UAMS Research and Scholarly Activity Guide

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In partnership with the UAMS Library, UAMS COM GME developed a Research and Scholarly Activity Guide to assist residents, junior faculty and students in completing projects.The Guide offers tips on presenting, publishing and navigating research at UAMS. In additional to the Research and Scholarly Activity Guide, the UAMS Library has another fantastic resource: a Clinical Services Librarian! The UAMS Clinical Services Librarian, Lindsay Blake, is available to for questions about how to utilize the UAMS Library in your research endeavors. Lindsay is happy to meet with individual residents to assist in scholarly projects or to teach classes on the information presented in the guide along with Evidence-Based Medicine, Critical Analysis of Articles, and Bibliographic Software. You can contact Lindsay at sleblake@uams.edu.

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Contact Us

UAMS COM GME

4301 W. Markham Street, Slot 837

Little Rock, AR 72205

AskGME@uams.edu

(501) 296-1159

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